Avaliação dos critérios de digitalização de documentos em conformidade com as normas do CONARQ: O caso do departamento de Ciências da Informação - UFC

Abstract

This article aims to analyze the criteria for digitizing archival documents in the Department of Information Science (DCINF) in accordance with the standards established by the National Archives Council (CONARQ), highlighting its stages, challenges, and impacts on information preservation and access. The research is qualitative and descriptive in nature, featuring a case study based on process observation, document analysis, and an interview with the administrative technical staff member responsible for the project. The study addresses document selection criteria, adopted technical procedures, security and storage of digitized files, absence of metadata, and document disposal. The results indicate that although the process follows a structured workflow, there are limitations related to the infrastructure of the Federal University of Ceará (UFC), including the lack of a digital repository provided by the institution and standardized metadata, which compromises the organization and effective retrieval of documents. The research concludes that the adoption of a digital management system and the inclusion of metadata are essential to ensuring the preservation, authenticity, and accessibility of institutional documents. Thus, the study contributes to the discussion on archival digitization processes and to the improvement of document management in the academic environment.